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The morning scores are already on the shortlist

HR reads the recruiting inbox against the JD, scores each resume, then Documents writes the candidate report.

HR · Recruiting

Every open of the recruiting inbox meant another round of resumes, the JD on the side, scores, and a comparison table rebuilt by hand. In HandOff that became an HR agent, a Documents agent, one approval, and a morning schedule.

The flow

Outlook collects today’s applications. HR reads each resume against the JD and leaves a score. Documents writes the candidate report. The shortlist is final only after a person approves.

Recruiting flow from inbox mail through HR scoring, a documents report, and approval — Inbox mail → Human Resources → Documents & Reports → human approval → shortlist file

1. Mail reviewToday’s applications and attached resumes

2. Resume checkExtract experience, education, must-haves

3. JD scoreFit score and reject reasons vs the posting

4. Candidate reportRanked table and one-page summary

5. ApproveConfirm interview names in Inbox

Tools on the agents

We kept the default Human Resources and Documents & Reports agents. Mail and scoring stay on HR. The report file stays on Documents. Tools are not piled onto one agent.

Human ResourcesMicrosoft 365 mail search, document reading, resume review. It opens attachments from the recruiting inbox and scores each resume against JD must-haves, with comments per criterion.

Documents & ReportsDocument output and Excel export. It turns HR’s score table into a final candidate report and ranking sheet on the same Task.

HandOff agent organization chart — HR and Documents sit side by side. Scoring and file output stay split by role.

The first run

The chat line was “today’s backend applications: score them against the JD and draft the candidate report.” HandOff proposed HR → Documents → approval. Interview mail waited.

Workflow waiting for approval — Inbox shows rank and reject reasons before the shortlist is locked.

HR flagged 4 of 12 applications as missing must-haves
Per-criterion scores (experience, stack, communication) and JD gaps landed on the Task
Documents attached the final candidate report and ranking sheet
Approve and the interview list stands; reject and it resumes from that step

Pinned to every morning

The finished Task became an automation: 09:00 daily, same mailbox, same JD, same approval seat. People no longer reread every PDF. They pass the top names.

Automation list — The schedule reopens the same workflow. Mailbox, JD, and the approval line stay put.

Morning after

A half-day screen is now one Inbox check after arriving. Scoring rules live on HR, report shape lives on Documents, and only a person sends someone to interview. Tomorrow nobody types the request again.